GENERAL TERMS AND CONDITIONS OF PARTICIPATION AT 12TH WINTER SWIMMING WORLD CHAMPIONSHIPS 2020, BLED, SLOVENIA

 

  1. Introduction

Winter Swimming World Championships is a global winter swimming event occurring every 2 years, organized by the International Winter Swimming Association (IWSA), partnering with the host country and local authorities. The event includes both sport and cultural formats. Sport part of the event are timed and non-timed swims of varying lengths and duration. Cultural part of the event consists of varying touristic offers, such as excursions, shows, parties etc.

  • Terms and conditions stated below govern the general use of the Winter Swimming Bled website (as stated in Privacy and cookie policy) and use for registration for 12th Winter Swimming World Championships 2020 (further WSWC 2020).
  • By using our website you agree with our terms and conditions completely.
  • Terms may be changed at any time by the IWSA board members. You will be informed by email in case changes occur.

 

  1. Organizer
    • The rights to organize the 12th Winter Swimming World Championships 2020 (further WSWC 2020) were granted to Bled, Slovenia, with the Si Sport Ltd. as the main organizer.

 

  1. Registration
    • Participants may only register using the provided online registration form. Registrations are binding and are reviewed in the order in which they are received.
    • Registrations open on 20 February 2019 and will close on 15 January 2020.
    • Early bird registration lasts until 30 April 2019.
    • During the registration time special promotional codes will be available and may be used only in the time of certain promotional campaign.
    • The specific registration conditions applicable to each event are listed in the Rules.
    • In some cases late registrations can also be paid onsite. Such payments may be subject to an additional late registration fee.
    • The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

 

  1. Payments and refunds
    • All payments are accepted in Euros (EUR).
    • Participants may choose between three payment possibilities: through PayPal, with a credit card or by pro forma invoice (bank transfer).
    • Once officially registered, the organizer will send the participant a confirmation of registration and other pertinent information. Participants must comply with the payment deadlines and instructions sent to them by the organizer.
    • Participation is only guaranteed when payment has been received by the organizer in full and on time.
    • Registration fees are non-refundable.
    • In certain circumstances, the organizer may decide, in its sole discretion, that it is necessary to cancel a registration and make appropriate refund and payout decisions; however, administration fee is non-refundable.
    • Participation fee prices are split in two periods: early bird period is from 20 February 2019 to 30 April 2019 and offers 10% discount. All of the other fees are fixed price.
    • Pricing is available on official website.
    • Registration fee includes goody bag, accreditation, memorial medal, warm drink after competitions and access to warm up area, wardrobes, saunas and jacuzzis.

 

  1. Event modifications and cancellation
    • In the event that the Championships cannot be held or is postponed, rescheduled or shortened due to events beyond the control of the organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the organizers, the organizers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
    • Under these circumstances, the organizers reserve the right to either retain the entire registration fee and to credit it for a future event, or to reimburse the participants after deducting costs already incurred for the organization of the Championships and which could not be recovered from third parties.

 

  1. Certificate of participation
    • Certificate of participation at WSWC 2020 are only issued upon request.
    • Certificates will not be available onsite but will be sent by e-mail after the WSWC 2020.

 

  1. Photo consent
    • Si Sport d.o.o. will be taking photos and videos at the WSWC 2020. These images will be used to share news about the WSWC 2020 and to publicies next events. Images may be used in press releases, printed publicity and published on Winter Swimming Bled’s Facebook Page.
    • Insofar as photographs are taken or film material is made at the behest of organizer as part of an event and these images or film material clearly depict a participant, who is recognizable, then the affected participant hereby agrees to the (free) usage of this film or photographic material for advertising measures by the organizer for similar events, especially in print advertising, Internet, Social Media, as well as printed material and press material. Any other usage of said film or photographic material or distribution that comes as a result of handling of the film or photographic material by third parties is not allowed. The only exception being for press representatives and press releases for the event. Presenters, participants and exhibitors do not count as third parties in this case.
    • Furthermore, the participant agrees that photographs or film material collected and made for the aforementioned purposes is stored and processed in digital form for future use by the organizer.
    • Should the participant not agree to being filmed or photographed, then we would kindly request them to please make this clear to staff at the Information office onsite. The participant can withdraw their consent for the usage of their image in film or photographic material for advertising purposes at any time in writing. Upon receipt of the withdrawal of consent, organizer will not use film or photographic material depicting the participant for advertising purposes and will delete any saved photographs in which the participant is identifiable.

 

  1. Usage of data
    • Data protection statement for participants is in accordance with the European General Data Protection Regulation (GDPR)
    • Consent concerning the transfer or participant lists

The participant gives their consent to transfer and to make viewable a participant list with the information they have provided (name, last name, age group, country). In individual cases, this list is provided to other participants and exhibitors at the event to facilitate making mutual contact. In exceptional cases, we reserve the right to pass on this information to interested third parties. Participants are made aware of this in advance. The participant can withdraw their consent to the usage of data for this purpose at any time by sending an informal message to the organizer.

 

 

THESE TERMS AND CONDITIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE, FROM TIME TO TIME IN OUR SOLE DISCRETION. WE WILL NOTIFY YOU OF AMENDMENTS TO THESE TERMS AND CONDITIONS BY POSTING THEM TO THIS WEBSITE. IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, PLEASE DO NOT ACCESS THIS WEBSITE.

Share This

Share this post with your friends!